It is officially less than a week until we leave for 14 glorious days in Europe and I can’t believe this nearly 8-month process is finally coming to fruition. Now, earlier this year I started working for a travel company specifically working with the agents who book travel for so many of our amazing customers, but I’m going to tell you a little secret–I love to plan!
Much to my husband’s relief, for me, part of the fun of travel is the actual planning. Whether it is the puzzles that form when you try to figure out a personalized itinerary or finding the deals as you scouring the web–it’s addicting and I could (and have) spent hours adjusting schedules or looking for just the right tour.
Over the past few months, I’ve learned more about the great travel deals that are available to me now that I’m considered a travel agent, so the “need” to plan might change over time (especially when little ones come into the picture). However, I doubt my passion for it will ever fade. Throughout this process, though, I’ve found some really great mobile tools that I’m excited to test out on this trip and probably use for a long time to come!
To give you just a little context, sticking to our budget on this trip is kinda a big deal. I even saved us nearly 25% by using points, rewards and finding great deals whenever possible! So paying the exorbitant rates for mobile service was one of those expenses we cross off the list quick. All these apps that I’m using have the ability to be used offline and are free or in a few rare cases, cost a minimal fee.
Making plans…
Sygic Travel
This app was a lifesaver! One of the hardest things to plan is how long, what order and how much you can get done in a day. While it’s not perfect by any means (i.e. lacks public transportation options, doesn’t show every attraction/restaurant available etc.) it is a great place to start. You create trip itineraries by date and location and while you can put multiple destinations in one trip – I decided to divide it up by city instead.
I didn’t use this app to book any hotels or car rentals, but I did book a few tours through them (aka Viator). It’s great because you can save favorites, add activities to each day and then see all that on a map. It’s easy to use the filters to see what other attractions are nearby and keep adjusting the itinerary to meet your needs. You can also share itineraries with friends (or spouses) and there is a desktop version as well.
All the attractions have links to the Wikipedia page or websites and include the information you really need like descriptions, addresses, opening times, and costs. The app even offers suggested itineraries that you can add into your day. While the main app is free there is a paid version that allows you to use maps offline and gives you access to Fodor travel info.
Free, Sygic Travel (Offline Maps Require Fee)
Trip Advisor
Another great, and pretty well-known travel resource is TripAdvisor. Similar to Sygic Travel, what was most helpful about this app was being able to download the cities so they were available offline. Of course, each city has information and user reviews of the most popular attractions. In the destination guides, there is also an area called Travel Guides, that provides just that, user generated Travel Guides for various lengths of times and interests. The creators have assigned suggested times for attractions, which is again useful when planning your own itinierary.
Free, Trip Advisor for iPhone / Android
Google Maps
Tried and true, Google Maps is probably the app I use most frequently for life in general, so using it for travel is pretty obvious! You can use it to search for basically anything and can star locations to marks them for later reference. As you can see above I’ve been busy marking restaurants, bakeries, and bars in the areas we’re going to be. There are two other great features that came in handy too. The label feature lets you save locations under a name of your choice, which is great when you’re not staying at a hotel. Plus, did you know you can download parts of maps for offline use? Just tap the three lines at the top left corner, select “Offline Areas”, adjust the view you would like and download! Driving directions are available offline, unfortunately, transit is not, so that’s when you have to pull out the good old map reading skills.
Free, GoogleMaps for iPhone / Android
Tripit
This application (and desktop version) is a great way to keep track of that pesky thing called an itinerary. Took me a while to actually start using this one, so maybe it would have been more helpful had I started earlier. Basically, you can store all the important information about your flights, hotels, accommodations, dinner reservations, tours and more. Bonus, it helps you track your budget by letting you attach a price to each item. There are a lot of features available, like a place to store travel documents, but for me, it too manual to functions as anything more than a basic itinerary tracker. Oh and just one reminder, while an app like Tripit is a great resource, it’s always good to have a hard copy of the important details and tickets as a backup. Free, TripIt
Hotels.com & Airbnb
There are a million places to find accommodations out there. Personally, these are my favorites. On this trip we’re staying in 3 hotels and 3 Airbnb apartments–each apartment we chose is in the heart of the historic areas where we wouldn’t have been able to afford the hotel costs normally.
Hotels.com usually has some great prices compared to other sites, and their loyalty program is great; stay 10 nights, get 1 night free. Basically, you get a credit for the average cost of all your nights combined. We’re paying $25 in Rome for a 4-star hotel and paying only $125 for the Copenhagen Airport Hilton (normally over $300), thank you very much. Not to mention you continue racking up nights for the next adventure by booking through the same vendor. So whichever hotel site you choose, make sure they have a rewards program and that you consistently book through them.
Alternatively, Airbnb is a great option if you’re in a city that is expensive because it’s often more affordable. If you’re smart about it, it can provide a cultural experience of its own too! It’s easier to mix with locals since you’re literally living like they are. Case in point, on our honeymoon three years ago we befriended a young woman who worked right outside our apartment. She invited us to dinner with some of her friends, we’ve stayed in touch via Facebook, and three years later we’re meeting up in Bologna for some adventures.
Free, Hotels.com for iPhone / Android
Free, Airbnb for iPhone / Android
While you’re there…
XE Currency & Google Translate
After trying several version of both currency and language translators, I landed on these two tools, both of which work wonderfully offline. The XE Currency app needs to connect and download the rates so be sure to do that over Wi-fi before going offline, but it works wonderfully as you can easily remove and add the currencies you need. Similarly, with Google Translate you need to download the languages that you need offline, but once you do it’s easy to use.
Free, XE Currency for iPhone/ Android
Free, Google Translate for iPhone / Android
Google Drive/Amazon Drive
Sometimes you don’t want to have to lug a camera around, but you don’t want to miss out on capturing the perfect sunset over the city either. While I like to travel with my Fuji XT-10 and don’t mind carrying it around most of the time, there are still plenty of moments that are captured on cell phones. For those of you that don’t have unlimited memory on your cell phones, make sure to set up your free Google Drive or (free if you have Prime) Amazon Drive apps on your phones before you go. When you get back after a long day of sightseeing you can always put things to upload overnight and delete them from your phone for a fresh slate the next day.
Local Apps
As you make your way through websites and information online be sure to keep an eye out for local apps. By that, I mean applications that are specifically meant for local attractions or vendors. In our case, I was able to download a lot of things for Copenhagen such as the metro map and the local living history museum app which has a self-guided walking tour. We’re taking one EasyJet flight, so their app is a great way to store our boarding pass. (Although a screenshot
and print out version as backup was a must!) So as you plan, stay vigilant for these local apps in order to personalize your trip. Bonus: you may find apps that the locals use – talk about a cultural immersion!
Staying in touch…
What’s App/Facebook Messenger/Skype
All three of these apps are wonderful for staying in touch with family or friends while aboard. Of course, you need Wi-fi to get in touch, but this is usually not too hard to find either around the city or in your accommodations. Remember there is a time difference when you travel internationally so you may want to remind loved ones what their local time will be when you’ll be online.
What’s App
Facebook Messenger for iPhone / Android
Skype for iPhone / Android
All of these apps can be super helpful, but there are a couple things that I like to remind myself of before we jet off. The most valuable thing about going some place new is getting to immerse yourself in the culture and experiencing the world around you in real time. So put down the phone and get out from behind that camera and just enjoy the experiences going on around you. Perhaps the biggest thing to remember though is that no matter how much research and planning you’ve done before you get there, things change. Plans changes. So sometimes it’s important to go with the flow and enjoy the rush that comes with not knowing what is going to happen next.